(1) If a public entity is required to rent a house or land, it shall invite for rent proposals by publishing a notice of at least fifteen days in a newspaper of national circulation in the case of a central level public entity located within the Kathmandu Valley, and by posting a notice of at least seven days on the notice board of such an entity and of the following offices in the case of a regional or district level public entity:
(a) District Administration Office,
(b) District Coordination Committee, and
(c) Treasury Controller Office.
(2) The public entity shall set out the following matters in the notice referred to in sub-rule (1):
(a) Name and address of the concerned public entity,
(b) Area or location where the house, land is required,
(c) Nature, area and other necessary details of the house, land sought to be rented,
(d) Information that the house, land shall be rented only at the rate fixed by the committee referred to in sub-rule (4),
(e) Procedures to be followed by the house, land owner to submit a proposal and minimum details matters to be submitted with the proposal,
(f) Place for submitting the proposal and the last date for its submission,
(g) Conditions for payment of the house, land rent and deduction of tax, and
(h) Such other matters as the public entity considers appropriate.
(3) The public entity shall open the proposals on providing house, land on rent submitted within the period referred to in sub-rule
(1) and submit them to the committee referred to in sub-rule (4).
(4) There shall be a house rent fixation committee as follows in each district to fix the rent of the house, land to be rented by a public entity:
(a) Chief District Officer - Chairperson
(b) Chief, Treasury Controller Office -Member
(c)170 Technician designated by the District Coordination Committee -Member
(d) Chief of the public entity renting house, land -Member
(e) Employee of the District Administration Office designated by the Chief District Officer (officer level so far as available) -Member- Secretary
(5) The procedure relating to meetings of the committee referred to in sub-rule (4) shall be as determined by the committee itself.
(6) The committee referred to in sub-rule (4) shall fix the rent of house, land by evaluating the proposal submitted pursuant to sub-rule (3) on the following basis:
(a) Location of the house, land and the road facility,
(b) Structure and area of the house, land,
(c) Physical facilities,
(d) Premises of the house, land,
(e) The amount of rent proposed by the owner of house, land, and
(f) The prevailing rate of house rent.
(7) Once the rent of the house, land is fixed pursuant to sub- rule (6), the house rent fixation committee shall give information thereof in writing to the concerned public entity.
(8) After receiving the information referred to in sub-rule (7), the concerned public entity shall rent the house, land by concluding a contract with the concerned house, land owner.
(9) The contract referred to in sub-rule (8) may be renewed with the consent of the house, land owner and the public entity.
(10) If it is required to increase the rate of rent of house, land, a proposal shall be submitted to the committee referred to in sub-rule
(4) for fixation of house, land rent after obtaining the approval of the Ministry of Finance.
(11) If a public entity is required to rent a house, land for an annual rent amount not exceeding one million five hundred rupees within the Kathmandu Valley and that not exceeding five hundred thousand rupees outside the Kathmandu Valley, the entity may rent
the house, land by negotiating directly with the house, land owner as to services, facilities and amount of rent, upon selecting the appropriate proposal, out of the proposals received pursuant to the notice referred to in sub-rule (1).